DOT Compliance Services
A full range of compliance and administration services to keep you on the right side of the DOT
Department Of Transportation (DOT) Compliance Requirements
If you’re a trucking or transportation company, the Department of Transportation (DOT) has a comprehensive and detailed list of items that you are legally obliged to follow. Items include ensuring all on-duty drivers carry certain documentation with them, inspection and hours of service records, and much more.
Every year, motor carriers, pipeline companies, and aviation employers pay thousands of dollars in fines for violating DOT regulations. It may seem unduly bureaucratic, but Department of Transportation’s mission is to:
DOT compliance standards are constantly evolving. It’s vitally important for your company to keep abreast of changes in legislation so as not to fall foul of the law.
Our DOT compliance services support employers that have safety sensitive positions governed under the Department of Transportation and any of the six modes:
A Full Range Of DOT Compliance Services
We also monitor changes in DOT regulations and provide advice and recommendations as to how standards may apply to you. We’ll partner with you to ensure your DOT policy, random program, drug and alcohol testing, mandatory supervisor training, and reporting is compliant. The result is you’re free to focus on running your business – we’ll take care of the legal stuff.
Whether you’re a large motor carrier or aviation repair company with hundreds of employees across multiple states, or you’re an independent CDL operator, if you are required to implement a program required by 49 CFR Part 40 regulations, we will make it easy for you to be compliant.
Every employer that has to comply with the DOT drug and alcohol program must also assign these duties to a Designated Employer Representative (DER). This person is responsible for ensuring the drug and alcohol testing program is carried out according to the regulations, that records are accurate and secure, and that there is a response to all inquiries when/if summoned by a Federal auditor.
This role has a lot of responsibilities and training is required to effectively run a federal DOT program. We can provide training resources for those new to the business and become your compliance department to assist in managing your drug and alcohol program.
Supervisors of DOT safety sensitive workers are required to know and identify signs and symptoms relating to the abuse and misuse of controlled substances and alcohol while on duty. Reasonable Suspicion training is not only mandatory, but makes good sense when safety is the priority in the workplace. We recommend such training becomes routine for every supervisor - not just those managing DOT workers.
We understand there are many Federal and State requirements which can seem like obstacles when trying to run a business. From drug and alcohol testing, to mandatory supervisor training, maintaining files such as driver qualification files, to documenting compliance training. The regulations can become overwhelming. We focus on delivering services and education at your pace.
Every element of your federal drug and alcohol program includes service agents that follow strict guidelines as defined by the Department of Transportation and Health and Human Services. Our laboratories are all HHS-certified. The Medical Review Officer partner (MRO) has qualified doctors that maintain required continuing education credits. Our national network of collection sites include DOT qualified and trained specimen collectors and certified breath alcohol technicians to ensure proper procedures are carried out every time. Additional screening products are available that fulfil various mode requirements and recommendations such as DOT physicals, motor vehicle reports, checking on previous employers for drug and alcohol violations, and various training.
The federal drug and alcohol program is considered the Gold standard due to its history of success in reducing the misuse and abuse of alcohol and controlled substances within the workplace. We provide expert consultation on regulation requirements through policy and consultative guidance so you can run your business and minimize the risk of fines and penalties during routine audits for non-compliance.
Our DOT Compliance services include:
Single Pool or Consortium Pool Memberships
National Collection Sites for Drug and Alcohol Testing
Management Information Systems (MIS) Reporting
Required Supervisor Training
CDLIS-type Checks and MVR Background Checks
Substance Abuse Professional (SAP) Program Consult
Routine Audit Support
DOT Random Drug and Alcohol Testing Service
As an employer, random testing is one of the best tools you have for deterring drug and alcohol use in the workplace.
Random testing saves lives and prevents injuries. It helps employers identify workers with substance abuse issues and facilitate their treatment, and allows employees to easily say no to illegal drug use. It reduces employer liability and is generally regarded as a fair way of testing. It’s also a requirement by the DOT.
We will ensure that your DOT testing program, including your random testing pools, will always be separate and distinct from your company authority pools. Just prior to performing a random selection, we will refresh the pool to include all safety- sensitive employees subject to DOT random testing, and exclude those not subject to DOT random testing.
Finally, we assist in documenting the entire random testing process. This includes the numbers, names drawn, dates and times of notification, dates and times of collections, why a selected employee was not tested during a selection cycle, etc.
DOT Consortium Memberships
Consortium memberships are available for owner/operators and employers with up to 49 covered employees. Larger companies generally benefit best with a standalone random pool, IES is always available to consult with you on what may fit your needs.
If this is you and you would like to enroll, please click the button below:
The consortium is set up for random testing for multiple employers regulated by U.S. Department of Transportation (DOT). All testing is performed in compliance with DOT drug and alcohol testing regulations 49 CFR Part 40 and applicable DOT Agency regulations. Random pools are updated and processed quarterly: January, April, July, and October. Reports are delivered to the DER immediately.If you are an employer with more than 49 safety sensitive covered positions, we recommend setting up an individual random pool for your employees.
To learn more visit our DOT Consortium Membership page.
Alternatively you can email us at: [email protected]