Department Of Transportation (DOT) Compliance Requirements

If you’re a trucking or transportation company, the Department of Transportation (DOT) has a comprehensive and detailed list of items that you are legally obliged to follow. Items include ensuring all on-duty drivers carry certain documentation with them, inspection and hours of service records, and much more.

Every year, trucking firms pay thousands of dollars in fines for violating DOT regulations. It may seem unduly bureaucratic, but Department of Transportation’s mission is to:

“Ensure our nation has the safest, most efficient and modern transportation system in the world; that improves the quality of life for all American people and communities, from rural to urban, and increases the productivity and competitiveness of American workers and businesses.”

DOT compliance standards are constantly evolving. It’s vitally important for your company to keep abreast of changes in legislation so as not to fall foul of the law.

A Full Range Of DOT Compliance Services

Our DOT compliance services support Employers that have safety sensitive positions governed under the Department of Transportation and any of the six modes, FMCSA, FAA, PHMSA, etc.

We also monitor changes in DOT regulations and provide advice and recommendations as to how standards may apply to you. We’ll partner with you to ensure your DOT policy, random program, drug and alcohol testing, and reporting is compliant. The result is you’re free to focus on running your business – we’ll take care of the legal stuff.

Whether you’re a large trucking company or aviation repair company with hundreds of employees across multiple states, or you’re an independent CDL operator, if you are required to implement a program decided by 49 CFR Part 40 regulations, we will make it easy for you to be compliant.

We provide expert consultation on regulation requirements so you can run your business and minimize the risk of fines and penalties during routine audits for non-compliance.

Our DOT Compliance services include:

Single Pool or Consortium Pool Memberships
Membership Certificates
National Collection Sites for Drug and Alcohol Testing
Policy Statements
Management Information Systems (MIS) Reporting
Required Supervisor Training
CDLIS-type Checks and MVR Background Checks
Substance Abuse Professional (SAP) Program Consult
Routine Audit Support

DOT Random Drug and Alcohol Testing Service

As an employer, random testing is one of the best tools you have for deterring drug and alcohol use in the workplace.

Random testing saves lives and prevents injuries. It helps employers identify workers with substance abuse issues and facilitate their treatment, and allows employees to easily say no to illegal drug use. It reduces employer liability and is generally regarded as a fair way of testing. It’s also a requirement by the DOT.

We will ensure that your DOT testing program, including your random testing pools, will always be separate and distinct from your company authority pools. Just prior to performing a random selection, we will refresh the pool to include all safety- sensitive employees subject to DOT random testing, and exclude those not subject to DOT random testing.

Finally, we assist in documenting the entire random testing process. This includes the numbers, names drawn, dates and times of notification, dates and times of collections, why a selected employee was not tested during a selection cycle, etc.

DOT Consortium Memberships

Consortium memberships are available for owner/operators and employers with up to 49 covered employees. Larger companies generally benefit best with a standalone random pool, IES is always available to consult with you on what may fit your needs.

If this is you and you would like to enroll, please click the button below.

The consortium is set up for random testing for multiple employers regulated by U.S. Department of Transportation (DOT). All testing is performed in compliance with DOT drug and alcohol testing regulations 49 CFR Part 40 and applicable DOT Agency regulations. Random pools are updated and processed quarterly: January, April, July, and October. Reports are delivered to the DER immediately.

If you are an employer with more than 49 safety sensitive covered positions, we recommend setting up an individual random pool for your drivers. To learn more, email us at: [email protected]

It all starts with an understanding of your business.